PASTEL ACCOUNTING PDF

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Pastel Accounting. Course Outline. Pastel Partner Version 10 – Basic + Intermediate. Duration: 4 Days Full-time or 8 Saturday mornings. Course includes . This step by step guide is based on Sage Line 50, version 12; different versions will vary slightly. or contact Integra Accounting Limited as detailed below. Pastel Accounting Notewk - Download as Word Doc .doc), PDF File .pdf), Text File .txt) or read online.


Pastel Accounting Pdf

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WHAT IS PASTEL PARTNER (BIC)?. Organizations are increasingly suffering from information frustration, having to manage large volumes of data, and needing. This Sage Accpac License Agreement for Simply Accounting by Sage Accpac Products (this. “Agreement”) is a legal agreement between you or. Pastel Accounting level 1 course content (2-day). Course Description: Bookkeeping Fundamentals course is a comprehensive training programme which covers.

Are you sure you want to Yes No. Christine Kruger. Sanet van Niekerk. Show More. No Downloads. Views Total views. Actions Shares. Embeds 0 No embeds. No notes for slide. Pastel accounting-training-manual-free-download 1.

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The number from to , amongst other information, Pastel stores the accounts number, description and period balances. Before creating GL accounts, look at the setup that assistant has already created. Using the ViewZoomGeneral Ledger menu option. Click on Edit. Click on General Ledger. Click on Accounts. Enter the relevant information.

Click on Close. Creating Customer Categories Creating different categories for your customers is an option feature. Differentiating between customers can assist you in generating meaning reports and in creating discount matrices.

Click on edit. Click on Customers 3.

Sage Pastel Partner functionality and benefits for effective financial management,

Click on Categories 4. Enter your various customer categories. Click on OK to save these settings. You have to create customers accounts before processing any applicable transactions. You are also allowed to modify any settings if necessary. Even if you use the multi-stores facility, customers are set up for the company as a whole. Click on Edit 2. Click on the Processing tab. The following details have to be confirmed: Currency method Tax methods Document and printing options 7.

Click on the Terms tab. The following information must be entered or selected: Payment terms and details Delivery details 9. Click on the User Defined tab. If you have created your own defined fields enter the necessary information.

Click on the Balance tab to view the generated columns. Click on the Notes tab to generate any notes for your customer. Click on OK to save the details. Click on New to create another customer and follow steps 4 to Even if you use the multistores facility, suppliers are set up for the company as a whole. The following information has be entered or selected: Tax details Terms options Default contra option Printing methods 6.

Click on the Balances tab to view the available columns. Click on the User Defined tab to enter additional information in the previously defined fields.

Click on the Notes tab to create notes attached to the specific supplier. To create another supplier click on New and follow steps 3 to 9. Creating Inventory Categories You can create different categories to distinguish between various inventory items. These categories do not influence the general ledger entries they only assist you to generate a wider variety of reports.

Click on Inventory. Click on categories. Enter your categories in the various lines and click on Ok. Creating Inventory Items You have to create inventory item, with the applicable detail before taking an opening balance. Click on Inventory 3. Click on Item File 4. Click on select stores button: 6. Select the store that must be linked to the specific inventory item. In the store field select a store and enter all the application information for that store.

On the Details tab enter the following: Addition inventory information Tax options Processing options Cost prices Click on the Prices tab Special prices and the applicable dates.

Click on the Reorder tab. Enter or select the following information: The recommended supplier details Reorder levels Click on the User Fields tab to enter fields you have previously defined. Click on the Activity tab to view the relevant columns. Click on the Notes tab to create notes attached to the inventory item.

These notes are linked to all the stores, which mean individual notes for a specific store cannot be created. Click on the Picture tab to link an image to the inventory item. Only one image per inventory is linked to all stores. Click on OK to save the settings of the specific store.

Select the next store linked to the same inventory item. Follow steps 9 to 15 to enter the applicable information for the next linked store and click on Ok to save the settings Click on New on the Data Remote.

Click on the Process tab. Select the relevant options for printing of documents and statements. Select the relevant options for your cash transactions. Creating a Quotation You can prepare estimates or quotations for your customers. When a customer agrees to your quotation, you can choose to create a Sales Order or Invoice.

Click on the Customer Documents Icon. Click on Quotation. Click on Next Document to create another quotation or click on Close. Creating a Sale Order You can Process a sales order prior to an invoice.

You can set whether the sales order should reserve inventory quantities or not using the SetupInventory menu option. Sales Orders can be linked to quotations that have already been created. Sales Orders can be linked to Sales Invoices. Click on Sales Order. Enter and select the relevant information. Cancel all Printing Options.

Pastel Accounting Notewk

Creating a Sales Invoice Invoices are processed when your customers actually download from you. The invoice affects the Inventory quantity on hand, updates the customers balance and affects sales and inventory values.

Click on Invoice. Click on the Zoom facility in the quantity field. The quantity status screen is displayed. Make sure that you have enough inventory on hand to sell. Click on Returns to Lines. Click on Batch once the invoice is complete.

Click on Update. To print this Invoice, click on Ok. Creating a download Order You can process a download order prior to an invoice. This helps you track what you have on order. Click on the Supplier Document Icon. Click on download Order. Note that if you download goods and pay tax on them, and you are able to claim this tax, then you specify Tax Types on the download order lines. Never used or 2. GRNs update immediately and the downloadd items are available for sale.

Click on Goods Received Note. Zoom for the correct Supplier and enter. The relevant information must be entered. Creating a Suppler Invoice You process an invoice when you download on credit and the supplier invoices you. The invoice updates the suppliers balance. When you have selected GRNs to be mandatory.

Inventory items can only be invoiced using GRNs. Click on the Supplier Documents Icon. Click on Debit Note. The document type is called Return and Debit. Select the relevant information. Click on Batch. Click on Yes if you need to print the documents.

Follow the instructions. For example, you may create a bank account which contains all transactions that affect or involve your actual bank account. Making Entries in the Cash Book If you process in a Cashbook, Pastel lets you work simultaneously on payments and receipts.

You click on either of these tabs to access the payments or receipts batches. You use the Payments batch to process payments to others and Receipts to process payments from others. Click on the Cashbook Entry icon. A screen similar to the one below appears.

Click on the Receipt tab. Click on Settings. When a matched open item is found the following is displayed. Click on Auto Match.

The amount is matched with a tick. Click on Preview. Click on Preview all Lines. Note the way the information is displayed. Click on End Preview Do not updates at this stage so click on Close. Entering Cheque Payments Step-by-Step 1.

Click on the Cash Book Entry icon. Click on the Payments tab. Select the correct information. Enter the relevant information 7. Select the Update Payments and Receipts batches. This cashbook will be created when doing the Setup Procedure. Only payments will be done through the Petty Cash Book. Click on Cash Book. Click on Petty Cash. You can preview the entries before doing the updates.

Reconciling Cash Books Pastel groups all transactions with the same reference together for reconciliation purposes. You can enter the bank statement information manually, or you can import the bank statement from an ASCII file and perform the reconciliation electronically. Click on Process. Click on Bank Reconciliation. Enter the bank statements balance in the Statement Balance field. Tick next to each item that is displayed on your bank statement. Note the Unreconciled and different amounts at the bottom of the screen.

Click on options. Click on View Reconciliation. Select Print to Screen. The General Journal can be used for taking on opening balances, year end adjustments or other monthly transactions. Click on the journal icon. Click on General Journal. Select the Batch Type as Normal 7. On the screen that appears, click on Next. Make sure the settings are correct and click on Next.

Leave the New Reference field blank and click Next. A dialog box is displayed to confirm that the item has been transferred. Click on Update this Journal. Entering Transactions in the downloads Journal When you set up entry types, you specify for each one, which type of accounts general ledger, customer, and supplier you can process in that entry type.

You can choose the process only one type of account, a combination of accounts or all account types. Click on the Journal icon. Click on downloads. Enter your invoices. Update the batch and Close. Entering Transactions in the Sales Journal Success In Pastel Accounting William Kaluba Cell: When you set up entry types you specify for each one, which of accounts is general ledger, customer, suppliers you can process in that entry type.

You can choose to process only one type of account, a combination of account types or all account types. Click on the Journals icon 2. Click on Sales. Update the batch and close. It shows other quantity statistics such as the quantity on sales-orders, downloads orders and quantities still in batches. If sales orders reserve inventory, the report shows how many items are actually available for sale out of the quantity on hand.

Click on View 2. Click on Quantities. Select the relevant options. Click on the OK button. Generating an Inventory Valuation Report Generating this report will show you the total value of your inventory. The valuation is based on moving average basis. However, you can choose to print the report based on the last cost. Click on View. Click on Inventory Valuation. You have various options that let you choose what to include in the report. Click on Transactions. Click on Detailed Ledger.

It only details cash book transactions. Click on Cash Book Details. It will include any items entered through the ProcessJournals menu option. You can use the sales journal to reprint documents stationery. Click on Analysis Sales. Click on Sales Journal. Select relevant options. Generating a Customers Age Analysis The age analysis shows ageing for a selected range of customers or suppliers based on their payment terms. Click on Monthly Periodic. Click on Age analysis. Click on Close after studying the report.

Generating Customer Statements Periodically, you need to notify your customers about the state of their accounts. Click on customers. Click on Statement. Click on Age Analysis. Clock on the OK button. You can use this report to create price lists and analysis your sellig prices. Click on Price Lists.

Click on Item Based Prices. Running the Year End Assistant The year end procedure itself is fully automated and prepares your company for processing in the new financial year. Click on Change. Click on Year End. A dialog box is displayed. Click on Yes. Year End Backup screen is displayed. Make a backup to disc. Once you have a completed backup, click on Next. The Print Report screen is displayed.

The Confirm Operation screen is displayed. A full stop periods or a comma can be used.

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The decimal separator defaults from your windows settings. Enter the character to use as the thousands separator in the Separator field. You can use any character, including a blank character. If you do not any separator at all, delete the character. Note that you cannot use the character as the decimal separator and the s separator. Enter the number of decimals in the Digital Digits field. You can enter 0, 1, 2, or 3. Note the number of decimal digits affects your calculations.

Pastel Partner Payroll

You cannot decrease the number of decimals once you begin processing. However, you can increase them. Enter the currency symbol in the Currency Symbol field.

This field can contain up to three characters. If you do not want a currency symbol leave the field blank. In the Sample Number fields, Pastel displays how the number would look using the selected formats. Since Pastel stores dates in a format independent of these settings, you can change your format at any time. To set the date format 1. In the sequence frame, choose the sequence day, month and year.

In the separator frame, enter the data Separator you require. In the year frame, choose long or short format year entry and display. In the Sample Date field. Pastel displays how the date will look with the selected formats. Short Format Years If you use the short year format Pastel determines the century as follows. Years equal to or greater than 80 would be in and years between 0 and 79 would be in Age Balance Forwards Journal Credits Pastel gives you sophisticated flexibility in determining how you wish to control customers and suppliers from the point of view of receipt management.

You have the following options: From Oldest down age the balance forward account to the oldest ageing financial period. In The Period They Where Processed in Age the balance forward account according to the financial period in which the journal entry took place.

Multi-Currency Tab If you process in multi-currency you set format and processing options in this tab. You can create up to 30 currencies. You access this tab in the SetupCompany Parameters menu option: Use Multi-Currency Select this option to indicate to Pastel that you wish to process in multi-currency. Note that once you start processing multi-currency transactions, you cannot deselect this option until you delete each currency.

Since you can only delete a currency, if there are no balances and transactions for accounts with that currency, this could take up to two financial years. Periodically, you need to determine any gains or losses on your foreign currency accounts, and make the necessary, adjustments to these accounts as well as to one or more profit and loss accounts.

Pastel does this for you in the Process Foreign Currency Revaluation menu option. In all foreign currency accounts, Pastel stores balances in both the foreign and home currency amount at the time of the original transaction to the home currency amount as it now is.

If necessary, the home currency value is adjusted. When Pastel compares the old and the new home currency values, there are two types of outstanding balance situations that can occur: The account has both a foreign and a home currency balance.

The foreign currency balance is zero, but the home currency value needs to change. Description Enter a name for the currency. When you need to set up an account as a foreign currency account, this name displays in a list box for to select. Once you set up and use a currency, you cannot delete it. Revaluation Account Here you enter the revaluation account that Pastel uses when revaluating, to post any gains and losses due to foreign currency fluctuations.

You can then override the default exchange rate. In this column, you can specify a maximum percentage variance between the rate in the table and any overriding rate you enter when processing a transaction. This prevents you from entering rates that are beyond the expected fluctuations. You can use this field to process in a few different ways: If you set the variance to zero, operators cannot override the rates in the table Success In Pastel Accounting William Kaluba Cell: If you do not wish to use this variance, set the percentage to So, if you enter, for example, 2.

You can enter a blank as a separator. To have no separator, highlight the character and press the delete Key. Decimal Digits Enter the number of decimal digits in this currency.

Note that Pastel will round currency amounts to the number of decimals you enter here. Valid values are 0, 1, 2, or 3. Currency Symbol You need to enter the symbol for each currency you use.

This is especially useful when using multiple currencies as you can readily identify the currencies on a printout. Currency Sample Pastel previews the result of the selected format options in this column.

This is how Pastel shows currency values in your reports and documents. Once the Setup assistant creates a company, you can work in it immediately. Click the Create button and the first screen of the Assistant displays. On of the screens lets you choose a General Ledger chart of accounts from a preexisting list: Once the Setup Assistant completes, the created company is ready for you to use.

You should browse through the setup screens using the Auto Setup option and check your parameters. Once you complete this process, use the Setup Validate Parameters menu option to get Pastel to check the setup screens.

Success In Pastel Accounting William Kaluba Cell: The following steps assist you in creating a new company with all the required information. Once you have completed these procedures you can start working in the company immediately. Step-by-Step 1.

Click on File. Click on New. Click on Create. An information screen about the Setup Assistant is displayed and should be read carefully before clicking on Next. Click on Next 8. In the date Format screen is display of your date sequence and year format. The Period Setup screens are displayed and have to indicate the start of your current financial year and when each period ends. In the Chart of Accounts screen you have to select your chart of accounts after reading the screen carefully.

If you use inventory you enter the name of each price list and indicate the one that you use most often. In the default Terms screen you indicate how long you expect your customers will take to pay you.

You have to make a choice between period based and day based customers. If you have selected the Based Customers you have to select the default method for customers on the Customer Default screen. In the Document Printing screen you click on Paper Style Assistant button to select the paper you would like to use or you could do this at a later stage.

After reading the Create Company screen click on Process. Click on Finish to complete the set up process. However, the number of users that can access the same company simultaneously depends on the multi-user license that you have downloadd. Create or confirm the following: Every users details And there access levels and options 4. When you have completed the information click on OK. Click on Setup 2. Click on Financial categories. You can modify or change any of the categories descriptions.

If you are satisfied with the current categories on your changes. Click on OK. In other words for every source document you use, you have to create an entry type. Click on Entry Types. It is important to familiarize you with the information and details that are set up in this screen and to make necessary changes if necessary. Click on Periods. Confirm the following details: The number of periods The current period number. Period description, start and end dates.

Select to auto create all end dates. Click on the Last Year Periods tab. Confirm that these dates and periods are correct, before clicking on OK. Click on setup. Click on tax. Click on the percentages tab. Enter the following information if necessary Tax descriptions Percentages Start and end dates 6.

Click on the Multiple Tax tab. If you reside the country that runs a parallel tax system enter the applicable information: Description Tax Types Calculation methods. Click on the Box Names tab 9. Confirm or select the following: Tax descriptions Select the relevant option Enter the suitable formula Click on the Box Layout tab to confirm or select the various tax items.

Click OK to confirm your settings. Click on Customers. Click on Control. You have to enter the following information: The control account numbers Success In Pastel Accounting William Kaluba Cell: The interest details Select the tax on documents and financial lines Define your own user defined details. Click on the Statements tab 6. You need to confirm the following details: Your printing options Printing invoices Statement messages 7.

Click on the Defaults tab. Determine the following defaults: Normal Payments terms Other application terms Printing terms Processing terms Tax entry method Other optional defaults, which include shipping and freight methods.

Click on the Descriptions tab and create the following descriptions: Postal address Delivery address Click on OK to confirm your customer settings. Click on Documents. Click on OK when you are satisfied with all your settings.

Click on Suppliers. The following details has to be confirmed: Control account details Tax details Goods Received Notes information. User defined fields 5. Click on the Remittance tab. The following details have to be confirmed: Printing details Statement message 7. Click on the Default tab.

The following have to be selected or entered. Click on the Description tab. The following descriptions have to be entered: The postal address Delivery address Click on OK to confirm all the supplier details. Click on OK when you are satisfied with the information that you have entered and selected.

You have to create the necessary ledger accounts before setting up the parameters. Click on inventory. You have to enter and select the following details: Price list descriptions Various limits The use of decimals Different processing options 4. You have to select the following: Select which inventory integration method your company is going to use Select the various general ledger accounts for each inventory group.

Select the entry type 6. Click on the user Fields tab.

Enter your various user fields. Click on the Bill of Materials tab if you are using this feature. The following details have to be selected: Additional cost information Manufacturing details Click on the other tab. The following information has to be selected: Defaults for new inventory items Encrypted cost prices The use of multi-stores Click on OK if you are satisfied with all your settings.

Within the general ledger you create accounts. Each account contains a collection of transactions of the same nature.

You can create up to general ledger accounts. The number from to , amongst other information, Pastel stores the accounts number, description and period balances. Before creating GL accounts, look at the setup that assistant has already created.

Using the ViewZoomGeneral Ledger menu option. Click on Edit. Click on General Ledger. Click on Accounts. Enter the relevant information. Click on Close. Creating Customer Categories Creating different categories for your customers is an option feature. Differentiating between customers can assist you in generating meaning reports and in creating discount matrices. Click on edit. Click on Customers 3. Click on Categories 4. Enter your various customer categories.

Click on OK to save these settings. You have to create customers accounts before processing any applicable transactions. You are also allowed to modify any settings if necessary. Even if you use the multi-stores facility, customers are set up for the company as a whole. Click on Edit 2. Click on the Processing tab. The following details have to be confirmed: Currency method Tax methods Document and printing options 7. Click on the Terms tab. The following information must be entered or selected: Payment terms and details Delivery details 9.

Click on the User Defined tab. If you have created your own defined fields enter the necessary information. Click on the Balance tab to view the generated columns. Click on the Notes tab to generate any notes for your customer. Click on OK to save the details. Click on New to create another customer and follow steps 4 to Even if you use the multistores facility, suppliers are set up for the company as a whole.

The following information has be entered or selected: Tax details Terms options Default contra option Printing methods 6. Click on the Balances tab to view the available columns. Click on the User Defined tab to enter additional information in the previously defined fields. Click on the Notes tab to create notes attached to the specific supplier. To create another supplier click on New and follow steps 3 to 9. Creating Inventory Categories You can create different categories to distinguish between various inventory items.

These categories do not influence the general ledger entries they only assist you to generate a wider variety of reports. Click on Inventory. Click on categories.

Enter your categories in the various lines and click on Ok. Creating Inventory Items You have to create inventory item, with the applicable detail before taking an opening balance. Click on Inventory 3. Click on Item File 4. Click on select stores button: 6. Select the store that must be linked to the specific inventory item. In the store field select a store and enter all the application information for that store.

On the Details tab enter the following: Addition inventory information Tax options Processing options Cost prices Click on the Prices tab Special prices and the applicable dates. Click on the Reorder tab.

Enter or select the following information: The recommended supplier details Reorder levels Click on the User Fields tab to enter fields you have previously defined.

Click on the Activity tab to view the relevant columns. Click on the Notes tab to create notes attached to the inventory item. These notes are linked to all the stores, which mean individual notes for a specific store cannot be created. Click on the Picture tab to link an image to the inventory item. Only one image per inventory is linked to all stores. Click on OK to save the settings of the specific store. Select the next store linked to the same inventory item.

Follow steps 9 to 15 to enter the applicable information for the next linked store and click on Ok to save the settings Click on New on the Data Remote. Click on the Process tab. Select the relevant options for printing of documents and statements. Select the relevant options for your cash transactions.Click on Settings.

You restore data with FileRestore menu option. Generating the Trial Balance Once all the transactions for the month have been entered it is important to study the month end results. Select the correct options. You just clipped your first slide! Click on Next 5. We recommend that you keep a minimum of the following number of backups: Three daily sets, re-used every fourth day. Enter the character to use as the decimal separator.

A set prior to each year end, never re-used. Track your inventory items in as much detail as is required.

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